PURPOSE OF POSITION
Manage and assist in implementing a variety of functions and activities of the local P&C unit focusing mainly on local level staffing services & orientation, performance management, staff care, compensation and benefits, P&C policies and systems. To provide continuous support for the Hub P&C Director in areas related to strategic planning and implementation, organizational development and learning & development, P&C interventions and Program implementation at the local level.

MAJOR RESPONSIBILITIES
P&C Policies, systems and procedures
1. Support in standardization of policies and ensure alignment with country office local law regulations through contextualization, annual review of P&C related policies, procedures, forms, systems through consultancy with Hub P&C Director and local legal advisor;
2. Ensure proper and regular awareness raising of all country level staff on available P&C policies, systems and procedures and any changes and updates;
3. Provide advice and necessary support and coaching to the managers and staff in relation to the P&C policies, procedures and systems;
4. Monitor the implementation of all policies and ensure that any breach or inconsistency is reported and followed up on;
5. Support the Regional P&C Director in development and revision of support systems and mechanisms for smooth implementation of P&C activities at country level;

Staffing, Orientation and Exit
1. In collaboration with the local management team and in consultation with the Regional P&C Director, carry out the local workforce planning process as per the overall Hub workforce planning timelines and guidelines;
2. In cooperation with the Regional P&C Director and the Regional Business Partner Coordinate the country office local recruitment by providing end-to-end process support to hiring managers to fill the vacancies in a timely manner;
3. Ensure that all recruitment and contracting steps are followed per the organizational requirements and standards and local laws and in consideration of the emerging and innovative recruiting trends;
4. Facilitate the local level orientation and induction process and ensure all new hires are adequately oriented as well as all staff receive regular re-orientation sessions;
5. In consultation with the Regional P&C Director, facilitate the local exit processes per the organizational requirements and local laws;
6. Provide regular staffing updates to the Regional P&C Director, including any challenges linked with the recruitment or separation;

Total Rewards
1. Support the Regional P&C Director in managing the local job analyses process, ensuring that proper Job Descriptions are in place for all staff, graded and validated;
2. Support the Regional P&C Director in undertaking the local market salary and benefits surveys and developing the adequate compensation and benefits packages per the WV’s global policy on Total Rewards, HWMS and standardised approaches taking into consideration local law regulations;
3. Facilitate the exchange of information with the local benefits providers (health insurance, pension fund etc);
4. Ensure that staff payroll system is running smoothly and efficiently on a monthly bases with zero errors and delays;
5. In consultation with the Regional P&C Director, monitor the leave utilization of all local staff and ensure the maximum amount of leaves are utilized as an employee well-being measure;

Performance Management & Employee Relations
1. Implement the Performance Management system per the standard approaches, including the learning and development;
2. Provide comprehensive reporting and analyses, including the L&D needs analyses, to MEER Leadership on the progress per the key milestones;
3. In consultation with MEER P&C, provide local staff awareness raising on PM system; as well as advise and coach the managers and staff on addressing poor performance and rewarding high performance;
4. Support reporting any ER cases per reporting protocols as necessary, carrying out the local investigations and reviews as needed, maintaining of the ethics point database with all necessary documentation;

Staff Engagement
1. Identify the staff care needs through regular meetings with the staff at head office and field offices;
2. Advise the Regional P&C Director of potential problem areas in relation to the staff well-being and recommend/implement solutions as appropriate;
3. In consultation with the MEER P&C team, provide staff care support when needed;
4. Support in the implementation of the staff care action plan;
5. Support in carrying out the Our Voice survey and in developing and implementation of the OV Action plan;

P&C Strategy, Reporting & Organizational Development
1. Support the Regional P&C Director in developing the local country level P&C work plan in alignment with the overall P&C Strategy;
2. Provide necessary reporting information to the Regional P&C Director for all required WV P&C reports within the established timelines (dashboard, employee census, PM, OV, HWMS, etc);
3. Provide monthly P&C reports to the Regional P&C Director per established format;
4. As required, support the Regional P&C Director in developing and implementing any Organizational Development initiatives and change processes at the local country level;

P&C Administration
1. Maintain employee files and ensure they are up-to date with minimum/no missing required files at all times;
2. Carry out regular internal audit checks for the local filing system;
3. Ensure that any and all local documentation is processed timely, accurately and in accordance with the policies, standards and local laws;
4. Maintain Our People system all modules (Core, Recruitment, etc) for the country office and ensure the information on it is accurate and updated at all times;
5. Support the SLT team during internal and external audit processes by providing necessary information and paperwork and follow up on audit reports;
6. Represent WV and actively participate in local HR working groups and relevant communities;

Local P&C Team Supervision
1. Provide day-to-day management and supervision to the local P&C team;
2. In consultation with the MEER P&C Director, facilitate the recruitment, performance management L&D (including support the learning, growth and development), and separation of the local P&C team;
3. Support all P&C related task with regards to Local grants (planning, budgeting and recruitment processes). Ensure that all HR activities are implemented for all ESF programs.
4. Coordinating the P&C procedures and payroll outsourcing provider.

Other
1. Manage the Administrative Department of Word Vision Romania
2. Advise the Senior Leadership Team and Executive Director on all strategic local P&C issues and initiatives.
3. Part of the World Vision Romania People Committee of Board of Directors and Senior Leadership Team;
4. Follow security policies, rules, procedures and instructions;
5. Represent WV in an appropriate and professional manner
6. Contribute to a healthy team spirit and team work
7. Adhere to WV Child Protection policy and standards and stay committed to WV vision statement and core values;

KNOWLEDGE, SKILLS AND ABILITIES
1. University degree in Business Administration, Social Sciences, Psychology or a related field;
2. Ability to work under pressure, being self-motivated and detail-oriented;
3. Good communications skills;
4. Thorough working knowledge of office systems. Computer aptitude and experience with word processing, database management, and spreadsheet software
5. Ability to maintain positive relationships with colleagues,
6. Emotional maturity and ability to deal with matters of strict confidentiality;
7. Excellent organizational and planning skills;
8. Basic payroll calculation – is required
9. Fluent in English, spoken and written;
10. Excellent knowledge of local labor law and related legislations;
11. Cross-cultural sensitivity.

Additional work experience required as a minimum qualification for this position
1. Minimum 10 years of experience in Human Resources with medium business/medium NGO/government agency out of which, minimum of 5 years in a supervisory/management role;
2. Professional certification in HR in locally or internationally recognized HR institutions is a plus;

Preferred Skills, Knowledge and Experience
1. Quick learner, agile, flexible and adaptable;
2. Ability to demonstrate sound judgment and work with little supervision under the virtual working relationships;
3. Ability to contribute to the healthy team spirit within the virtual teams;
4. Experience of work in an INGO setting and past exposure with the international working culture and practices is a huge advantage;

The position requires ability and willingness to travel domestically to 10% of the time.

Interested candidates will submit their resume to: diana_matei@wvi.org or constantinos_kassapis@wvi.org or can access the following website: https://careers.wvi.org/jobs/cyprus/human-resources/interim-people-and-culture-manager-romania/12691

Deadline for submitting a CV: 17.06.2019.